Gilwell Reunion 2024 - HQ Event Volunteer Applications

Attention HQ Volunteers! The moment you've been waiting for has arrived.

Volunteer sign-ups for Reunion 2024 are now open for HQ volunteers. Dive into the heart of the action and play a vital role in making our event a success. Don't miss out on this chance to contribute your skills and enthusiasm.

From 30th of August - 1st of September 2024, Gilwell Park will come alive with an incredible programme of activities, workshops and entertainment. Learn new skills that will stay with you for life, find inspiring programme ideas and seek new challenges.

But Reunion is more than just a weekend of programme support. It's a chance to connect with like-minded Scouts, make new friends and reminisce with old ones. Book now for an incredible weekend you won't forget. 

By making your booking, you're agreeing to the Scout Adventures event Terms and Conditions. To learn about how we use the data you provide, please head to our website.

You can find more information on Reunion here, or we're on Facebook and Instagram too.

If you need any further help, just get in touch with us on gilwell.reunion@scouts.org.uk or 020 8181 3151. 

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HQ Volunteer Sign Up

Group Members

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Your details

We just need a few details to help us put together your booking. As part of our commitment to safeguarding, we check all adults attending the event against our internal vetting records.

Membership details
Contact details
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Role details
HQ Volunteer Zone/ Team
Arrival date and time

We'll need most of our event volunteers no earlier than Friday morning. Arrival before this time will be for pre-arranged roles and tasks only.

Departure date and time

We expect most people to depart late Sunday afternoon or early evening. Departures after this time will be for pre-arranged roles and tasks only.

Accessibility requests
Indoor accommodation required

We have a very limited number of indoor accommodation available. Please be considerate to others, and only select this option if you really need it. Most beds are in single-sex dorm accommodation with shared bathrooms facilities.

Accessible parking

We only have a very limited number of spaces available, so please be considerate and only select this option if you need it. Your space may still be a considerable distance from your pitch.

Accessible vehicle registration number
Pitch with power

We have a small number of pitches for medical needs (e.g. for CPAP machines that don’t run on battery). Please be considerate and only select this option if you need to. These pitches will be in a designated area only available to campers requiring this.

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Catering

Select the meals that you'd require for the event. 

All meals will be served in the newly refurbished CIC Dining Hall. An exact menu and confirmed timings will follow closer to the event. 

We are able to cater for the 14 key allergens, as well as vegetarian, vegan and halal diets. Our catering team will try their utmost to cater for other allergies or intolerances, but we're unable to cater for personal tastes or preferences. 

Canteen-style meal with a choice of hot mains and dessert.
Date: Aug 30, 2024 Time: 1800 - 2000
Canteen-style breakfast with hot and cold options.
Date: Aug 31, 2024 Time: 0730 - 0930
Packed lunch selection.
Date: Aug 31, 2024 Time: 1200 - 1400
Canteen-style meal with a choice of hot mains and dessert.
Date: Aug 31, 2024 Time: 1800 - 2000
Canteen-style breakfast with hot and cold options.
Date: Sep 01, 2024 Time: 0730 - 0930
Packed lunch selection.
Date: Sep 01, 2024 Time: 1100 - 1300
Dietary requirements

Please provide any dietary requirements and allergies that we will need to be aware of for your catering.

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As Scout Adventures events take place at our Scout centres, all visitors must agree to abide by our safeguarding code of practice (also known as the Yellow Card).

This is reproduced below with the original available on the Scouts website.

In particular, it must be understood that any contravention of the code of practice could lead to The Scout Association initiating its own reporting and referral procedures.

Code of practice

  • Do remember that you are a role model at ALL times, inside and outside Scouting. Set a good example for others to follow.
  • Do treat everyone with dignity and respect in line with the Scouting Values
  • Do treat all young people equally - do not show favouritism
  • Do follow the adult-to-young person ratios at all times
  • Do remember that you have been placed in a position of trust - do not abuse this
  • Do report all allegations, suspicions and concerns immediately
  • Do remember that someone may misinterpret your actions
  • Do respect a young person’s right to personal privacy
  • Do act within appropriate boundaries, even in difficult circumstances
  • Do encourage an open and transparent culture, where people can challenge inappropriate attitudes or behaviours
  • Do make everyone (young people, parents and carers, Young Leaders and other helpers) aware of our safeguarding arrangements and share our Yellow Card - our Code of Behaviour
  • Do create an environment where young people feel safe to voice their concerns
  • Do have separate sleeping accommodation for young people, adults and Young Leaders working with a younger section
  • Do plan activities that involve more than one other person being present, or at least within sight and hearing of others.
  • Do not plan to be alone with a young person.
  • Do not drink alcohol when you are directly responsible for young people and never allow young people on Scouting activities to drink alcohol
  • Do not trivialise abuse or let it go unreported
  • Do not join in physical contact games with young people
  • Do not overstep the boundaries between yourself and young people by engaging in friendships or sexual relationships
  • Do not allow activities that encourage bullying behaviour including initiation ceremonies, dares or forfeits
  • Do not use inappropriate, suggestive or threatening language, whether verbal, written or online
  • Do not rely on your reputation or position to protect you
Safeguarding declaration completed
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Summary

You'll need to complete the application for each person in your group before submitting.

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Thanks for your application!

Thanks so much for your interest in volunteering at Gilwell Reunion 2024. Without people like you, we just wouldn't be able to make the event come to life.

One of our team will take a look through your details and contact you. This might take us a bit of time, but hold tight and we'll be in touch!

We really appreciate every application and we're normally able to find a suitable role for nearly everyone. However, we receive a huge amount of interest from lots of great people, so occasionally we do have to say "thank you so much, but we're fulll!". Where this happens (and we hate to do it), we'd always encourage you to apply for future opportunities, or talk to us about volunteering at one of our centres outside of our events.

By making your application, you're agreeing to the Scout Adventures event Terms and Conditions. To learn about how we use the data you provide, please head to scoutadventures.org.uk/data. 

You can find everything we've shared about the event so far on scouts.org.uk/reunion, or we're on Facebook and Instagram 

We're on gilwell.reunion@scouts.org.uk or 020 8181 3151 if you need anything else.

We just need a few details to help us put together your booking. As part of our commitment to safeguarding, we check all adults attending the event against our internal vetting records.

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